Keep your company records and governance documents in working order

It usually includes the core internal records a company relies on to document ownership, decisions and governance changes properly. For many businesses, that means a constitution review or update, director and shareholder resolution templates, and a share register or ownership record setup. We also help map the order in which those documents are likely to be needed, which is useful if your company is being cleaned up after growth, preparing for investment, or formalising records that have been handled informally until now.

Yes. This service is often used by existing companies that need to tidy up governance records, update outdated documents, or bring internal paperwork into line with how the business is actually operating. For example, you may already have directors and shareholders in place but no reliable set of resolutions, incomplete ownership records, or a constitution that no longer matches the company's current structure. In that situation, we can review what you have, identify the gaps, and prepare the documents needed to improve the position.

The process usually begins with gathering the company details and checking what governance documents already exist. From there, we identify which records need to be created, updated or reorganised, then prepare the relevant documents such as constitution changes, resolutions or register materials. We also outline the sequence for signing, storing and using those records so the paperwork is not just produced but can actually be implemented sensibly. This page covers that legal work, rather than ongoing company secretarial administration after completion.

We will usually need your company details, current director and shareholder information, any existing constitution, and copies of governance records already in use if you have them. It also helps to know whether there have been recent changes in ownership, board decisions that were never formally recorded, or plans for investment or restructuring. Those details affect which templates and records are appropriate. The right drafting and advice depend on how your business actually operates and how decisions and ownership changes are being handled in practice.

Timing depends on the state of your current records and how quickly the required company information is available. A straightforward matter where the ownership and governance position is already clear will usually move faster than a company that has missing resolutions, inconsistent records, or a restructure in progress. In practice, the work often involves a sequence, such as confirming the constitution position first, then preparing resolutions, then updating registers. If there are signing delays or unresolved factual issues, that can extend the overall timeframe.

Submit an enquiry on this page or click 'Get started'. One of our legal consultants will review it within 1 business day and get in touch to understand what you need.

Your consultant will then email you a fixed-fee quote setting out the cost, scope and timing. If you're happy with it, you can accept the quote and sign our engagement letter online.

Once you've accepted, one of our Australian-qualified lawyers will work with you to complete your project. They'll contact you by email or phone if they need anything.

Sprintlaw works on fixed-fee pricing wherever possible, so you can review the scope and cost before you decide whether to proceed. For the Company Secretariat Compliance Pack service, pricing starts from $1,200.00.

After you enquire, a legal consultant will confirm what is included, the expected timing and whether any extra work is needed before you engage us.

We work online, so we can help wherever you are in New Zealand. Our team works remotely, mainly from Australia.

Your work is done by our Australian-qualified lawyers, who hold Australian practising certificates and specialise in business law. None of them are New Zealand lawyers or hold a New Zealand practising certificate.

Sprintlaw NZ Limited is a legal consultancy, not a law firm, and is not regulated by the New Zealand Law Society. We don't act in court or tribunal matters, conveyancing (including leases and business sales) or other reserved areas of work. Communications with Sprintlaw are unlikely to be protected by legal professional privilege. We still keep everything confidential under our engagement letter.