Keep your company records and governance documents in working order

It usually includes the core internal records a company relies on to document ownership, decisions and governance changes properly. For many businesses, that means a constitution review or update, director and shareholder resolution templates, and a share register or ownership record setup. We also help map the order in which those documents are likely to be needed, which is useful if your company is being cleaned up after growth, preparing for investment, or formalising records that have been handled informally until now.

Yes. This service is often used by existing companies that need to tidy up governance records, update outdated documents, or bring internal paperwork into line with how the business is actually operating. For example, you may already have directors and shareholders in place but no reliable set of resolutions, incomplete ownership records, or a constitution that no longer matches the company's current structure. In that situation, we can review what you have, identify the gaps, and prepare the documents needed to improve the position.

The process usually begins with gathering the company details and checking what governance documents already exist. From there, we identify which records need to be created, updated or reorganised, then prepare the relevant documents such as constitution changes, resolutions or register materials. We also outline the sequence for signing, storing and using those records so the paperwork is not just produced but can actually be implemented sensibly. This page covers that legal work, rather than ongoing company secretarial administration after completion.

We will usually need your company details, current director and shareholder information, any existing constitution, and copies of governance records already in use if you have them. It also helps to know whether there have been recent changes in ownership, board decisions that were never formally recorded, or plans for investment or restructuring. Those details affect which templates and records are appropriate. The right drafting and advice depend on how your business actually operates and how decisions and ownership changes are being handled in practice.

Timing depends on the state of your current records and how quickly the required company information is available. A straightforward matter where the ownership and governance position is already clear will usually move faster than a company that has missing resolutions, inconsistent records, or a restructure in progress. In practice, the work often involves a sequence, such as confirming the constitution position first, then preparing resolutions, then updating registers. If there are signing delays or unresolved factual issues, that can extend the overall timeframe.

Just submit an enquiry via this page or click the 'get started' button on our website to submit an enquiry. After you've submitted an enquiry, one of our legal consultants will review your enquiry within 1 business day and get in touch to get a better idea of exactly what you are looking for.

Then your legal consultant will send through an email with a bit more information about the services you need, along with a fixed fee quote setting out costs, scope of the service and timing. Have a read through it, and if you're happy with the scope, you can accept and sign our engagement letter online - easy!

Once you've formally accepted, we'll connect you with a specialist lawyer and they will work with you to complete your project. They will contact you by email or phone if they need to get in touch.

Sprintlaw works on fixed-fee pricing wherever possible, so you can review the scope and cost before you decide whether to proceed. For the Company Secretariat Compliance Pack service, pricing starts from $1,200.00.

After you enquire, a legal consultant will confirm what is included, the expected timing and whether any extra work is needed before you engage us.

We operate completely online, which means we can help you wherever you are in New Zealand. We have office spaces in Sydney, and in Melbourne, but our use of technology allows our team members to work remotely from around the world. Our legal team are mostly based in Sydney, Melbourne, Brisbane and Perth. We also have a London office for Sprintlaw UK.

Our legal team is made up of experienced lawyers, who are specialists in various areas of law and hold an Australian legal practising certificate. None of our Sprintlaw lawyers are New Zealand qualified lawyers and they do not currently hold a New Zealand practising certificate.

They provide legal services working remotely from Australia via our 'legal consultancy' model, through which (under section 6 and section 35 of the New Zealand Lawyers and Conveyancers Act 2006) our Australian legal team are permitted to provide legal services to New Zealand businesses provided they do not provide services in certain 'reserved' areas of law. You can read our FAQ page to learn a bit more about our 'legal consultancy' model.

Given the strong similarities between Australian and New Zealand law, and the areas of law in which we practice (being small business and startup law), we do not view the fact that our lawyers have not qualified in New Zealand as having any substantive impact on the quality of our service. We are committed to ensuring that we provide high quality, affordable legal services to all our New Zealand clients.

Our legal team have all trained at leading firms, but have left the traditional corporate law world to join us on our mission to create a new and better way of delivering legal services. They have specialist expertise in technology law, intellectual property law, contract drafting and review, corporate law and commercial law.