Get the paperwork and process right for a pop up shop licence

The first step is usually confirming the commercial deal, including the space, licence term, fees, permitted use and any fit-out or signage expectations. After that, the legal work often turns to whether the proposed occupier has authority to use the space, whether landlord or centre consent is needed, and what conditions should be written into the licence. Short-term retail deals can move quickly, but they still need clear paperwork on access, trading dates, insurance, damage, and what happens if the activation is delayed or cancelled.

It helps to have the address of the premises, the proposed trading dates, the agreed fee or rent structure, the intended use of the space, and any draft heads of agreement or emails recording the deal. You should also gather details about signage, fit-out works, storage, access hours and whether stock, equipment or staff will remain on site outside trading times. If someone else's consent may be required, such as a landlord or centre manager, that should be flagged early because it can affect both the wording of the licence and the timeline.

Yes, quite often. Even where the commercial arrangement seems straightforward, the person granting the space may need consent from a landlord, head lessor, centre manager or another party under an existing lease or occupancy arrangement. Approval depends on the relevant regulator or authority in cases where local permissions are also needed, and If approval steps are relevant, we will explain what needs to be prepared and what sits outside the legal work.. That means the legal document can be prepared promptly, but the overall timing may still depend on approvals that sit outside your direct control.

Common gaps include vague wording on exactly what area is being used, unclear responsibility for damage or cleaning, no workable early exit clause, and no clear rule on what happens to stock, displays or fit-out items at the end of the term. Another issue is assuming a pop up can operate like a standard shop tenancy when the arrangement is actually narrower and more conditional. If the licence does not deal properly with use restrictions, access times, signage or consent conditions, the parties can end up arguing over practical points during a very short trading window.

Templates can miss the details that matter most in short-term retail use. A pop up arrangement may involve unusual access periods, event-style trading, centre rules, temporary branding, shared facilities or a right to leave early if the activation changes. Those issues are not always covered well in a generic form. A drafted or reviewed licence is useful where the commercial arrangement has moving parts or where another party's consent is part of the process. It gives you a document that matches the actual setup rather than a broad template for general occupancy.

Just submit an enquiry via this page or click the 'get started' button on our website to submit an enquiry. After you've submitted an enquiry, one of our legal consultants will review your enquiry within 1 business day and get in touch to get a better idea of exactly what you are looking for.

Then your legal consultant will send through an email with a bit more information about the services you need, along with a fixed fee quote setting out costs, scope of the service and timing. Have a read through it, and if you're happy with the scope, you can accept and sign our engagement letter online - easy!

Once you've formally accepted, we'll connect you with a specialist lawyer and they will work with you to complete your project. They will contact you by email or phone if they need to get in touch.

Sprintlaw works on fixed-fee pricing wherever possible, so you can review the scope and cost before you decide whether to proceed. For the Pop Up Shop Licence service, pricing starts from $900.00.

After you enquire, a legal consultant will confirm what is included, the expected timing and whether any extra work is needed before you engage us.

We operate completely online, which means we can help you wherever you are in New Zealand. We have office spaces in Sydney, and in Melbourne, but our use of technology allows our team members to work remotely from around the world. Our legal team are mostly based in Sydney, Melbourne, Brisbane and Perth. We also have a London office for Sprintlaw UK.

Our legal team is made up of experienced lawyers, who are specialists in various areas of law and hold an Australian legal practising certificate. None of our Sprintlaw lawyers are New Zealand qualified lawyers and they do not currently hold a New Zealand practising certificate.

They provide legal services working remotely from Australia via our 'legal consultancy' model, through which (under section 6 and section 35 of the New Zealand Lawyers and Conveyancers Act 2006) our Australian legal team are permitted to provide legal services to New Zealand businesses provided they do not provide services in certain 'reserved' areas of law. You can read our FAQ page to learn a bit more about our 'legal consultancy' model.

Given the strong similarities between Australian and New Zealand law, and the areas of law in which we practice (being small business and startup law), we do not view the fact that our lawyers have not qualified in New Zealand as having any substantive impact on the quality of our service. We are committed to ensuring that we provide high quality, affordable legal services to all our New Zealand clients.

Our legal team have all trained at leading firms, but have left the traditional corporate law world to join us on our mission to create a new and better way of delivering legal services. They have specialist expertise in technology law, intellectual property law, contract drafting and review, corporate law and commercial law.