Property management agreements drafted around how your portfolio is actually run

A generic contract is often too blunt once your business manages different property types, uses contractors regularly, or has layered approval processes for repairs, inspections or tenant issues. It may also miss how information is handled across owners, tenants and service providers. Those gaps can create uncertainty about who can authorise work, what is included in your role, and where responsibility sits if something goes wrong. A more tailored agreement is usually worthwhile where your operational model is more complex than a simple one-property, one-owner arrangement.

It commonly sets out the appointment, the services included, the manager's authority, owner responsibilities, fee and reimbursement terms, communication expectations, contractor engagement, privacy and confidentiality, liability allocation, termination and handover on exit. Some agreements also need more detail around inspections, arrears processes, maintenance approvals or portfolio-specific reporting. The exact drafting depends on the factual context. The right drafting depends on your actual data flows, including what you collect, why you use it and who receives it, so the document should match your real operating model rather than rely on broad standard wording.

The drafting usually turns on factors such as whether you manage residential, commercial or mixed portfolios, how centralised your processes are, whether you engage trades on behalf of owners, and how instructions are documented. We also look at how your business collects, uses and shares information across owners, tenants and suppliers, because privacy and record-handling clauses need to fit that reality. If you already use onboarding forms, fee schedules or authority forms, those materials can help align the agreement with the way your team actually works.

Yes. This page is centred on the property management agreement itself rather than a wider advisory retainer about your whole business. The aim is to produce or review the core document used for the management relationship. If your business also needs advice on multiple related contracts, a dispute, regulatory correspondence or a broader compliance review, that would usually sit outside this fixed-fee service. Keeping the scope document-focused helps make the deliverable clearer and avoids blurring contract drafting with ongoing representation.

Timing depends on how settled your commercial position is and whether there are existing documents to work from. If your fee model, authority settings or service scope are still changing, the drafting process can take longer because those points affect multiple clauses throughout the agreement. Once the key details are available, we can progress the draft and any amendment rounds needed to finalise it. If new issues emerge during review, such as additional service lines or approval pathways, that can affect timing because the agreement may need more than cosmetic edits.

Just submit an enquiry via this page or click the 'get started' button on our website to submit an enquiry. After you've submitted an enquiry, one of our legal consultants will review your enquiry within 1 business day and get in touch to get a better idea of exactly what you are looking for.

Then your legal consultant will send through an email with a bit more information about the services you need, along with a fixed fee quote setting out costs, scope of the service and timing. Have a read through it, and if you're happy with the scope, you can accept and sign our engagement letter online - easy!

Once you've formally accepted, we'll connect you with a specialist lawyer and they will work with you to complete your project. They will contact you by email or phone if they need to get in touch.

Sprintlaw works on fixed-fee pricing wherever possible, so you can review the scope and cost before you decide whether to proceed. For the Property Management Agreement service, pricing starts from $900.00.

After you enquire, a legal consultant will confirm what is included, the expected timing and whether any extra work is needed before you engage us.

We operate completely online, which means we can help you wherever you are in New Zealand. We have office spaces in Sydney, and in Melbourne, but our use of technology allows our team members to work remotely from around the world. Our legal team are mostly based in Sydney, Melbourne, Brisbane and Perth. We also have a London office for Sprintlaw UK.

Our legal team is made up of experienced lawyers, who are specialists in various areas of law and hold an Australian legal practising certificate. None of our Sprintlaw lawyers are New Zealand qualified lawyers and they do not currently hold a New Zealand practising certificate.

They provide legal services working remotely from Australia via our 'legal consultancy' model, through which (under section 6 and section 35 of the New Zealand Lawyers and Conveyancers Act 2006) our Australian legal team are permitted to provide legal services to New Zealand businesses provided they do not provide services in certain 'reserved' areas of law. You can read our FAQ page to learn a bit more about our 'legal consultancy' model.

Given the strong similarities between Australian and New Zealand law, and the areas of law in which we practice (being small business and startup law), we do not view the fact that our lawyers have not qualified in New Zealand as having any substantive impact on the quality of our service. We are committed to ensuring that we provide high quality, affordable legal services to all our New Zealand clients.

Our legal team have all trained at leading firms, but have left the traditional corporate law world to join us on our mission to create a new and better way of delivering legal services. They have specialist expertise in technology law, intellectual property law, contract drafting and review, corporate law and commercial law.