Event filming consent support for live shoots and content capture

This is commonly used by event organisers, production teams, agencies, venues, brands and creators who plan to record attendees, speakers, performers or guests and later use that footage in marketing, social media, recap videos or future promotional material. It is especially useful where filming is not limited to a closed internal audience. If your event involves children, special guests, sponsored content or broad public distribution, the wording often needs more care than a simple sign at the entrance or a generic online template.

The main issues are usually not just whether filming happens, but what people are agreeing to. Problems often arise around how footage can be used, whether audio is included, whether content can be edited or reused later, and what happens if someone objects after the event. There can also be extra sensitivity where minors are involved or where footage may be shared widely online. It gives you a clearer view of the legal issues that matter most, with final risk management depending on the surrounding facts and business practices. because the legal position depends on how filming is actually carried out in practice.

The fixed-fee covers legal work on the consent form itself and the related permission wording that usually matters for event filming. That can include review or drafting, wording for image and voice consent, publication and reuse permissions, approval language, and project-specific issues such as minors or guardian consent. It does not include ongoing representation, regulator approval or managing disputes after the event. If a venue, platform or third party has its own approval process, that decision sits outside Sprintlaw's control.

Sometimes signage helps with notice, but it may not be enough for the way your event collects, uses and shares recordings. A generic template can also miss important details such as whether footage will be used in paid campaigns, licensed to sponsors, repurposed for future events or combined with attendee names or other identifying information. A more tailored form is often worthwhile where the content has commercial value, the audience is mixed, or the event format includes interviews, close-up filming or featured attendees.

Once the form is finalised, the practical next step is making sure your event team uses it consistently. That may mean deciding when consent is collected, how guardian consent is handled, how non-consenting attendees are managed, and whether your event notices match the form wording. The right drafting depends on your actual data flows, including what you collect, why you use it and who receives it, so implementation matters. If your filming plan changes later, for example from internal recap footage to public advertising use, the form may need to be revisited.

Just submit an enquiry via this page or click the 'get started' button on our website to submit an enquiry. After you've submitted an enquiry, one of our legal consultants will review your enquiry within 1 business day and get in touch to get a better idea of exactly what you are looking for.

Then your legal consultant will send through an email with a bit more information about the services you need, along with a fixed fee quote setting out costs, scope of the service and timing. Have a read through it, and if you're happy with the scope, you can accept and sign our engagement letter online - easy!

Once you've formally accepted, we'll connect you with a specialist lawyer and they will work with you to complete your project. They will contact you by email or phone if they need to get in touch.

Sprintlaw works on fixed-fee pricing wherever possible, so you can review the scope and cost before you decide whether to proceed. For the Event Filming Consent Form service, pricing starts from $900.00.

After you enquire, a legal consultant will confirm what is included, the expected timing and whether any extra work is needed before you engage us.

We operate completely online, which means we can help you wherever you are in New Zealand. We have office spaces in Sydney, and in Melbourne, but our use of technology allows our team members to work remotely from around the world. Our legal team are mostly based in Sydney, Melbourne, Brisbane and Perth. We also have a London office for Sprintlaw UK.

Our legal team is made up of experienced lawyers, who are specialists in various areas of law and hold an Australian legal practising certificate. None of our Sprintlaw lawyers are New Zealand qualified lawyers and they do not currently hold a New Zealand practising certificate.

They provide legal services working remotely from Australia via our 'legal consultancy' model, through which (under section 6 and section 35 of the New Zealand Lawyers and Conveyancers Act 2006) our Australian legal team are permitted to provide legal services to New Zealand businesses provided they do not provide services in certain 'reserved' areas of law. You can read our FAQ page to learn a bit more about our 'legal consultancy' model.

Given the strong similarities between Australian and New Zealand law, and the areas of law in which we practice (being small business and startup law), we do not view the fact that our lawyers have not qualified in New Zealand as having any substantive impact on the quality of our service. We are committed to ensuring that we provide high quality, affordable legal services to all our New Zealand clients.

Our legal team have all trained at leading firms, but have left the traditional corporate law world to join us on our mission to create a new and better way of delivering legal services. They have specialist expertise in technology law, intellectual property law, contract drafting and review, corporate law and commercial law.